Service terms
Version 2026-08-b2b-v3
Between Offsite Day LLC and the company buying the service. Plain English on purpose — if a clause here is ambiguous, that is a bug and I would like to hear about it at [email protected].
01What you are buying
A service: forming groups of 4 to 6 from the people you tell us about, choosing and booking one social or recreational session a month for each group, handling scheduling and reminders, and reporting on attendance in aggregate. The fee is a service fee for that work. It is not a fee for the use of any facility.
02Venues
Offsite Day LLC neither owns nor operates any venue. Sessions take place at independent third-party venues, booked in the attendees’ own names, and those venues are responsible for their own premises, equipment and staff. We are not their agent and they are not ours. We select and book venues; we do not inspect, certify, supervise or vouch for them, and nothing in our materials should be read as saying we do.
03Fees and term
$99 per person per month, or $85 per person per month on an annual commitment billed yearly, charged only for people we actually seat at a table — in a cluster of 6 or more in one city we serve. People outside a cluster are not charged for, and neither is anybody inside one who has no chair. Seats are recalculated at each invoice, never mid-period, and we email you the new number the day it changes. The minimum term is 3 months, and cancelling inside it is allowed but still invoiced — see § 8. After the minimum term it is month to month and cancellable in the dashboard without contacting anyone. The first month is a pilot: if it is not working, tell us before the second session and what you have paid is refunded.
04Attendance is voluntary, and whose time it is
Sessions are offered to your employees, never required of them, and are scheduled outside core working hours. Any individual may decline or opt out permanently at any time, directly and without telling you. Whether attendance constitutes working time, and any consequences of that under wage-and-hour law, workers’ compensation or your own policies, is a determination for you and not for us. You agree not to require, instruct or pressure employees to attend, and not to treat attendance or non-attendance as a factor in any employment decision.
05What we will not report
We report attendance, coverage and cross-team connection in aggregate only. We will not tell you who attended a particular session, who declined, who opted out, or how any individual answered any question, and we will decline a request to do so. Aggregate results from the anonymous question are withheld entirely below a minimum number of responses. This is a term of the agreement rather than a policy we may vary, because attendance that can be managed is not voluntary, and the service does not work if it is not voluntary.
06Employee data
You provide names, work email addresses, teams, cities and tenure. We process that data only to run the service, we do not sell it or use it to train anything, and we hold it under reasonable administrative, technical and physical safeguards (NY Gen. Bus. Law § 899-bb). Attendees may give us access or dietary information directly. It is visible only to the people booking the session, is passed to a venue where the booking needs it, is never disclosed to you, and is not part of any report. On termination, or on request at any time, we return the employee data we hold for you as one structured file and delete our copy within 30 days. The deletion is permanent: the roster, the group and attendance history, the email records and the billing records all go, and there is no backup to restore them from. Two things are not in the file you get back and are deleted with everything else — answers to the anonymous question, which come back as aggregates only because they carry no identity and we will not construct one, and the access and dietary information described above, which we said we would never disclose to you and do not. We currently operate in New York, Seattle, Chicago and Washington only, and we do not process data of individuals in the EEA or UK; if that changes this agreement needs a data processing addendum before it does.
07Risk and liability
Sessions are ordinary social and recreational activities. Attendees take part at their own risk and remain responsible for their own conduct and for deciding whether an activity is suitable for them. Nothing here purports to release any venue from its own liability, and no term of this agreement is intended to be a release of liability for personal injury caused by negligence at a place of recreation. Our aggregate liability under this agreement is limited to the fees you paid us in the twelve months before the claim. Neither party is liable for indirect or consequential loss.
08What this is not
Offsite is not therapy, counselling, coaching, medical care, mental-health treatment or an employee assistance programme, and it is not a substitute for care from a licensed professional. Nobody from Offsite Day LLC facilitates, supervises or attends sessions in a professional capacity.
09Ending it
Either of us may end this agreement on notice through the dashboard or in writing. Cancelling inside the minimum term ends it at the end of that term: the remaining invoices of the term are still raised, and you get the sessions they pay for. After the minimum term it ends at the end of the period you have paid for. Sessions already paid for still happen either way. We may suspend the service if fees go unpaid for 30 days, or end it immediately if you require employees to attend or use attendance data in a way § 4 or § 5 prohibits.
10Law
New York law, and the state and federal courts sitting in New York County. This is a business-to-business agreement; the parties are not consumers and no consumer-protection statute is intended to apply to it.
A quarter is 3 monthly sessions, after which groups are rebuilt. This document is a draft written by the person who runs the service and has not yet been reviewed by counsel.